Free timesheet templates in Excel. Free Microsoft Word Timesheet Template – Microsoft Word. Free Weekly Timesheet Templates in Excel. Download free weekly timecard template to keep track of hours spent on the tasks of the project, great for creating a project timesheet with allocated time for. A timesheet is typically used to log work hours and calculate pay, including overtime, vacation hours, sick leave, and holiday pay. It can also be used to keep track of how hours are spent on a job by itemizing services provided or project tasks completed. Timesheets can also be used to track work hours without payment details, such as volunteer or community service hours. Traditionally, time cards were actual cards that employees used to clock in and out of work shifts. Today, people often use the terms timesheet and time card interchangeably, and the sheets they refer to may be managed completely online or with software. For small businesses, timesheet templates are an ideal option for tracking employee hours and calculating payroll. Below you’ll find a variety of free time card templates for weekly, biweekly, and monthly pay periods. These reusable templates are professionally designed and fully customizable. Timesheets Offer Numerous Benefits Keeping track of employee hours is a necessary part of any job, even if you’re self-employed and only calculating your billable hours. But besides getting paid, there can be additional value in tracking how you spend your time. Timesheets can support businesses in the following ways: • Planning and Providing Accurate Quotes: Knowing how long certain tasks take can help you plan for future jobs. It can also increase contractors’ confidence about the quotes they send potential clients. Keeping detailed accounts of how much time you spend on a project can aid in forecasting realistic timelines for similar projects in the future. • Maintaining Precise Records: Both employers and employees need accurate records so they can issue the correct payment and balance budgets. Filling out timesheets daily - or even hourly - to track specific tasks can help calculate work hours correctly. • Tracking Employee Engagement: By tracking attendance or how workers spend their time at a job, employers can get a sense of how employees are performing. This type of insight can help you identify problem areas and address any issues that might be hindering efficiency. • Resolving Disputes: Timesheets provide documentation that can be used to help resolve conflicts, misunderstandings, or even legal actions related to hours worked and payment received. Whether you use simple time cards, templates customized for your business, or a sophisticated payroll management system, having an efficient timesheet process can save time for employees and business owners alike. Timesheet Tips Choosing the right timesheet for your business is an important part of creating an effective payment system. Here are three tips to keep in mind as you select and customize timesheet templates: • Ensure Government Compliance: In addition to state laws, the Fair Labor Standards Act sets guidelines regarding minimum wage, overtime, recordkeeping, and other issues. You can consult the to make sure you are calculating and recording hours and pay appropriately. • Aim for Simplicity: Employees are more likely to fill out timesheets correctly if they are easy to use. So, train new employees to use and submit timesheets in order to keep operations running smoothly. There are various options for how employees can submit timesheets, including email, an online sharing system, or by printing and handing in a hardcopy. However a business chooses to receive time cards, make the submission process simple for employees to follow - the last thing you want is for employees to be wasting time with complicated systems. You may also want to send out reminders when timesheets are due. • Use Project Codes: If your employees need to document the time they spend on different projects, assign a code to each project to make it easier to track how many resources are going to certain projects and to create accurate invoices for multiple clients. To get started with the templates on this page, download and save your chosen timesheet, make any modifications required, fill out details related to business information and pay rates, and then have your employee record hours and other pertinent information related to their shift or project. Use Smartsheet to Better Track and Manage Time Whether you’re an independent contractor, small business, or a startup, knowing how you and your employees spend time is critical. In addition to ensuring everyone gets paid on time, the right timesheet tool can provide insights into daily activity, which enables you to make projections for future projects. Consider using a tool that updates in real time, can be accessed across devices, and provides useful business intelligence. Smartsheet is one such tool: a cloud-based, spreadsheet-inspired work management tool with robust collaboration and communication features. With a pre-built template in Smartsheet, you can reuse the same processes for each employee or project, and view a history of hours logged over time.
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March 2018
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